Information on the protection of personal data

The Company Planet Group srl, with registered office in via Toscana, 9 – 61122 Pesaro (PU), with VAT number 02352310417, in the person of Tommaso Mazzoni – legal representative-, as Data Controller (hereinafter, “Controller”), informs pursuant to art. 13, Legislative Decree 30.06.2003, 196 (hereinafter, “Privacy Code”) and art. 13, EU Regulation n. 2016/679 (hereinafter, “GDPR”) that your data will be processed in the manner and for the following purposes:

 

1 - Subject of Processing

The Data Controller takes care of the protection of your personal data and complies with the applicable personal data protection legislation (Privacy Code and GDPR 12016/679). Your personal data are processed confidentially and are transferred to third parties only in accordance with the provisions of this Policy, or with your consent. We process the personal data that you provide us during the use of the website and/or after registering on the website.
In particular, we process:

1. Personal data, identifying and non-sensitive (in particular, name, surname, tax code, VAT number, email, telephone number – hereinafter, “personal data” or also “data”) provided directly by you, with registration on the site and/or with the request to purchase products;
2. Data not directly provided by you – and in any case acquired within the limits of the provisions of art. 14, paragraph 5, GDPR – the transmission of which is connected to the use of Internet communication protocols (for example, page accesses, amount of data transferred, status message for successful accesses, session ID numbers, IP addresses, URL addresses, etc.). This data allows us to reconstruct the path of your visits to the sites www.planet-group.it and www.exactlabel.com

 

2 - Purpose of Processing

Your personal data are processed:

1. A. without your express consent (art. 24, letter a), b), c), Privacy Code and art. 6, letter b), e), GDPR), for the following Service Purposes:
   1. process a contract request or a pre-contractual request;
   2. execute pre-contractual measures adopted upon your request;
   3. process internal statistics;
   4. fulfil tax obligations arising from existing relationships;
   5. fulfil obligations established by law, by a regulation, by community legislation or by an order of the Authority;
   6. safeguard the vital interests of the data subject or another natural person;
   7. perform tasks of public interest or connected to the exercise of public powers vested in the data controller;
   8. prevent or discover fraudulent activities or abuses harmful to the website;
   9. pursue a legitimate interest of the Data Controller or third parties, within the limits and under the conditions set out in art. 6, letter f), GDPR;
   10. exercise the rights of the Data Controller, (by way of example, the right to defense in court);
2. Only with your specific and unequivocal consent (arts. 23 and 130, Privacy Code and art. 7, GDPR), for the following Marketing Purposes: send by email newsletters, commercial communications and/or advertising material on products and/or services, different and/or dissimilar from those already purchased, offered by the Data Controller

 

3 - Nature of the Provision of Personal Data

The provision of your Data for the purposes described in point 2, letter A), n. i and ii) is necessary. In the absence of the provision, we cannot guarantee your registration on the Sites, nor the possibility of processing your requests.
The provision of Data for the purposes described in point 2, letter b), is optional. You can therefore decide not to provide any data or revoke the possibility of processing by us of data previously provided. You can cancel the sending of newsletters, in which case you will no longer receive our newsletters, while you will continue to receive our services and will maintain the right to register on the site.

 

4 - Method of Processing

The processing of your personal data is carried out by means of the operations indicated in art. 4, Privacy Code and art. 4, n. 2), GDPR and specifically: collection, registration, organization, storage, consultation, processing, modification, selection, extraction, comparison, use, interconnection, blocking, communication, cancellation and destruction of data. The processing of your data will be based on the principles of correctness, lawfulness and transparency and may also be carried out through automated methods designed to store, manage and transmit them and will take place through suitable tools, as far as is reasonable and in the state of the art, to guarantee security and confidentiality through the use of suitable procedures that avoid the risk of loss, unauthorised access, illicit use.

 

5 - Data Retention Period

The Data Controller will process personal data for the time necessary to fulfill the purposes set out above and for no longer than 2 years from the collection of data for Marketing Purposes. After this retention period, the data will be destroyed or made anonymous.

 

6 - Access to data

The personal data processed by the Data Controller will not be disclosed, or will not be disclosed to unspecified parties, in any possible form, including that of making them available or simply consulting them. However, they may be communicated to workers who work for the Data Controller and to some external parties who collaborate with them. In particular, your data may be made accessible to:

1. employees and collaborators of the Data Controller, consultants authorized to manage the site and provide related services (for example: customer services, IT department, etc.), in their capacity as internal Managers and/or Persons in charge of processing personal data and/or System Administrators;
2. third-party companies or other entities (for example: suppliers, credit institutions, professional firms, consultants, insurance companies, couriers for the delivery of products, etc.) that carry out outsourcing activities on behalf of the Data Controller, in their capacity as external Data Processors and/or Data Processors.

Your data may also be communicated, to the extent strictly necessary, to the entities authorized to access them by virtue of provisions of law, regulations, community regulations.

 

7 - Communication of Data

Without your express consent (pursuant to art. 24 letter a), b), d), Privacy Code and art. 6 letter b), c), GDPR), the Data Controller may communicate your data for the purposes indicated to Supervisory Bodies, Judicial Authorities as well as to all other entities to whom communication is mandatory by law for the fulfillment of the aforementioned purposes.

 

8 - Data Transfer 

The management and storage of personal data will take place on the servers of the Data Controller and/or third-party companies appointed and duly appointed as Data Processors, located within the European Union, or in compliance with the provisions of Articles 45 et seq., GDPR. The servers are currently located in the European Union. The data will not be transferred outside the European Union. In any case, it is understood that, if it becomes necessary to transfer the location of the servers, in Italy and/or the European Union and/or non-EU countries, such transfer will always take place in compliance with Articles 45 et seq., GDPR. In this case, however, the Data Controller hereby ensures that the transfer of data outside the EU will take place in compliance with the applicable legal provisions by stipulating, if necessary, agreements that guarantee an adequate level of protection and/or by adopting the standard contractual clauses provided by the European Commission.

 

9 - Navigation Data 

The computer systems and software procedures used to operate the sites may acquire, during their normal activity, some personal data whose transmission is implicit in the use of Internet communication protocols. This information is not collected to be associated with identified interested parties, but by its very nature could, through processing and association with data held by third parties, allow users to be identified (i.e. parameters relating to the operating system and the user's IT environment). Such data is used by the Data Controller for the sole purpose of obtaining anonymous statistical information on the use of the Site and to check its correct functioning and is deleted immediately after processing. Such data may also be used to ascertain responsibility in the event of hypothetical computer crimes against the Sites.

 

10 - Cookies 

When you use our sites, cookies are stored on your computer. Cookies are small text files that are stored on your computer and provide us with certain information. They are widely used in order to make websites work, or work more efficiently, to improve the user experience, as well as to provide certain information to the owners of the sites. Our sites use Cookies which remain on your computer for different periods of time. Some expire at the end of each session and some remain for longer so that when you return to our Sites, you can benefit from a better user experience. Web browsers allow you to exercise some control over Cookies through the browser settings. Most browsers allow you to block Cookies or block Cookies from certain sites. Browsers can also help you to delete Cookies when you close your browser. However, you should be aware that this may mean that any opt-outs or preferences you have set on the site will be lost. Please refer to the technical information relating to your browser for instructions. If you choose to disable the Cookies setting or refuse to accept a cookie, some parts of the service may not work properly or may be significantly slower.
For more details on Cookies, see our Cookie Policy.

 

11 - Rights of the interested party 

In your capacity as interested party, you have the rights set forth in art. 7, Privacy Code and art. 15, GDPR and specifically the rights to:

1. obtain confirmation of the existence or otherwise of personal data concerning you, even if not yet recorded, and their communication in an intelligible form;
2. obtain the indication of: a) the origin of the personal data; b) the purposes and methods of processing; c) the logic applied in the event of processing carried out with the aid of electronic instruments; d) the identification details of the owner, managers and designated representative pursuant to art. 5, paragraph 2 Privacy Code and art. 3, paragraph 1, GDPR; e) the subjects or categories of subjects to whom the personal data may be communicated or who may become aware of them in their capacity as designated representative in the territory of the State, managers or agents;
3. obtain: a) the updating, rectification or, when interested, integration of the data; b) the cancellation, transformation into anonymous form or blocking of data processed in violation of the law, including data whose retention is not necessary in relation to the purposes for which the data were collected or subsequently processed; c) certification that the operations referred to in letters a) and b) have been brought to the attention, also with regard to their content, of those to whom the data were communicated or disseminated, except in the case in which such fulfillment proves impossible or involves the use of means manifestly disproportionate to the right protected;
4. oppose, in whole or in part: a) for legitimate reasons, the processing of personal data concerning you, even if pertinent to the purpose of the collection; b) to the processing of personal data concerning you for the purpose of sending advertising or direct sales material or for carrying out market research or commercial communication, through the use of automated calling systems without the intervention of an operator by email and/or through traditional marketing methods by telephone and/or paper mail. Please note that the right of opposition of the interested party, set out in the previous point b), for direct marketing purposes by automated methods extends to traditional methods and that in any case the possibility for the interested party to exercise the right of opposition even only in part remains intact. Therefore, the interested party can decide to receive only communications by traditional methods or only automated communications or neither of the two types of communication.

Where applicable, you also have the rights referred to in articles 16 - 21, GDPR (Right to rectification, right to be forgotten, right to restriction of processing, right to data portability, right to object), as well as the right to lodge a complaint with the Guarantor Authority.

 

12 - How to Exercise Your Rights 

You have the right to ask the Data Controller for access to the Data concerning you, their rectification or deletion, the integration of incomplete Data, the limitation of processing; to receive the Data in a structured, commonly used and machine-readable format; to revoke any consent given regarding the processing of your sensitive data at any time and to object in whole or in part to the use of the Data; to lodge a complaint with the Authority, as well as to exercise the other rights recognized to you by the applicable discipline.
You may at any time exercise the rights of point 11 by sending an email to info@planet-group.it or info@exactlabel.com, from the same address from which you registered on the sites and indicating the type of request (data rectification, permanent deletion of data).
If you no longer have the registration email, you can send us a registered letter with return receipt to: Planet Group srl , via Toscana 9 - 61122 Pesaro (PU) indicating your personal details, the email address with which you registered on the site and the request (data rectification, permanent data deletion).

 

13 - Minors

If the person providing the data is under 18 years of age, such processing is lawful only if and to the extent that such consent is given or authorized by the holder of parental responsibility for whom the identification data is acquired.

 

14 - Owner, responsible person and persons in charge 

The Data Controller is Planet Group srl with registered office in via Toscana 9 – 61122 Pesaro (PU), VAT number 02352310417 in the person of Tommaso Mazzoni, as legal representative.
The updated list of data controllers and processors is kept at the Data Controller's headquarters.

 

15 - Changes to this Policy 

This Policy may be subject to changes. It is therefore advisable to check this Policy regularly and refer to the most updated version.

Pesaro, 01/07/2025